REQUEST FOR PROPOSAL TO PROVIDE ARCHITECTURAL SERVICES This is a Request for Proposal to provide Architectural Services for the City of Meridian, Mississippi Community Development Block Grant - Public Facilities - Velma Young Community Center project. You are invited to submit eight (8) copies of the proposal, in accordance with this request to the City of Meridian, Attn: Mike McGrevey, CAO, 601 23rd Avenue, Post Office Box 1430, Meridian, MS 39302-1430 not later than 3:00 p.m. local time on November 20, 2014. The contract will be awarded to the responsible offeror whose proposal is within the competitive range and determined to be the most advantageous to the City, price and other factors considered. The factors to be considered in evaluation of proposals and their relative importance are set forth (below in Instruction to Bidder). The Contractor shall perform all the necessary architectural services to properly carry-out the activities in the project. In accordance with State and HUD prescribed rules, regulations, policies and State law. The project includes the following activities: sewer improvements. A. Prepare plans and specifications for project. B. Construction and distribute bid packets (insuring that all Federal and State requirements are met in contract preparation) C. Assist in bid opening and prepare bid tabulation. D. Conduct pre-construction conference with contractor and staff representatives, documenting files with minutes of meeting. E. Conduct work-in-progress inspections giving periodic reports to the City and approving any and all partial payment requests. The contract will be on a fixed price basis. Those desiring consideration should submit proposals by the time and date above stated and must include the following: 1. Qualifications - List of qualifications of each staff person to be assigned to project. 2. Experience - Information regarding the experience of the firm. This information should include types of project activities undertaken. 3. Capacity for Performance - Identify the number and title of staff available to be assigned to provide services. All proposals will be rated on the following system to determine the best offeror: Description and Maximum Points: Qualifications - 40, Experience - 40, Capacity - 20, Total 100 points. Proposals will be reviewed by a Committee appointed by the City Council using the above selection criteria. Each Committee will assign points to each criteria based on the content of the proposal. Negotiations will be conducted to determine mutually satisfactory contract first with the firm receiving the highest accumulated points, as rated by the Committee and approved by the Mayor and City Council. If a mutually satisfactory contract cannot be negotiated with the firm, the firm will be requested to submit a best and final offer, in writing; and, if a contract cannot be reached after this best and final offer, negotiations with that firm will be terminated and negotiations will be initiated with the subsequently listed firm in order of rating. This procedure will be continued until a mutually satisfactory contract has been negotiated. In addition, to reaching a fair and reasonable price for the required work, the objective of negotiations will be to reach an agreement on the provisions of the proposed contract including scope and extent of work and other essential requirements. Section 3 of the Housing and Urban Development Act of 1968 requires that the City and contractors participating in CDBG projects give opportunities for job training and employment to lower income residents of the Section 3 area that is described as the City of Meridian, Mississippi. Section 3 also requires that ³to the maximum extent feasible² contracts for work in connection with Section 3 covered projects be awarded to business concerns that are located in or owned in substantial part by persons residing in the Section 3 area. The City of Meridian reserves the right to reject any and all proposals. The City of Meridian is an Equal Opportunity Employer, M/F/H. 11/04/2014
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